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Business Letter Format Examples [Edit,Copy,Send or Share]

Business Letter Format: many types of business letters examples have been given in this article, which you can prepare for yourself or you can share directly to any of your company, boss or anyone, it is very easy. Samples of all types of letter writing formats will be found on our website, which you can use in every field, very easily.

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Letters  Maker

The ability to write a professional business letter is essential in today's business world. A business letter is a formal document that is often used to communicate with customers, suppliers, or other businesses. There are a few different types of business letters, and each one has its own purpose.

Business Letter Format Examples [Edit,Copy,Send or Share]


What Is Business Letter:-

A business letter is a formal letter that is often used to communicate with clients, customers, or other businesses. Business letters are usually written in a professional and courteous manner. They are often used to request or provide information, or to ask for or give permission.

Business letters should be clear and concise. They should also be free of any grammar or punctuation errors. When writing a business letter, be sure to use a professional and respectful tone.

Business Letter Format Types:-

The most common type of business letter is the standard business letter. This letter is used for general correspondence and is the most basic type of business letter. The standard business letter is usually written in a formal, professional tone and is often used to communicate with customers or suppliers.

Another type of business letter is the sales letter. A sales letter is used to promote a product or service. Sales letters are usually written in a more informal tone and may include some element of persuasion.

Important To Remember The Following Tips:-

There are a few things to keep in mind when writing a business letter. 

  • First, make sure to use a professional and polite tone. 
  • Second, be clear and concise in your writing. 
  • Third, format your letter correctly. 
  • Fourth, proofread your letter before sending it. 

How To Write Business Letter Format?

By following these tips, you can write a professional and effective business letter.

  1. Start with the date. This should be written in the upper left-hand corner of the page.
  2. Write your address. This should be written beneath the date.
  3. Write the address of the person you are writing to. This should be written beneath your address.
  4. Begin the letter with a formal salutation. This should be followed by a colon.
  5. Write the body of the letter. This is the main part of the letter
  6. End your letter with a strong call to action.
  7. Choose a professional closing, like “Sincerely,”.
  8. Physically sign the letter with your signature.
  9. Type your name, address, phone number, and email address.

Proper Business Letter Format Examples

Sample Business Letter Example


BUSINESS LETTER

(Sender’s address)
______________
______________
E-mail:______________

Date: __/__/____ (Date)

(Receiver’s address)
______________
______________
E-mail:______________

Subject: Letter for introducing a new product

Dear Sir/Madam,

We, _________ Company are pleased to introduce you to our new product in the market. We are thankful to you for the trust you showed in our company for ___ (years). The quality standard of the product is guaranteed by us. It has some new and excellent features which are fit for all our customers. It is already making its grasp on the market.

We are receiving a lot of positive responses and feedback. It is also very reasonable and certified by relevant bodies. Its features are __________ and __________. We are sending a sample for you and there’s also a brochure attached for how to use it.

Our company is also offering a ___% discount for all customers till Date: __/__/____ (Date). We are looking forward to getting positive feedback from you.

Thank you for your time and consideration.

Yours faithfully,
___________

Standard Business Letter Format

BUSINESS LETTER

From,
_____ (Company/ Your Name)___
_____ (Address/ Contact) ___
_____ (Sender’s Details) ___

Date: __/__/____ (Date)

To,
__ (Client’s name)____,
__ (Client’s Address)___
__ (Client Details)___

Subject: Requesting more business

Dear Sir/Madam,

Hope this letter finds you in good health and in high spirit.

We take this opportunity to thank you for your business over the past _______ (Months/ Years). Your continued support has helped our company’s growth.

It gives us pleasure to hereby announce that we have increased our production capacity/ added a new product/ added a new feature in service. We would request you to provide us with new business and allow us to serve you soon.

Thanking you and assuring you of our best attention always.

Regards,
_______ (Your name)
_______ (Designation)
Business Letter Format Examples

Formal Business Letter Format

BUSINESS LETTER

The company, Inc.
123 Alphabet Drive
Los Angeles, California 90002

15 Jun 2022

Mr. John Doe
Customer Service Representative
Widgets Galore, Inc.
987 Widget Street
Miami, Florida 33111

Dear Mr. Doe:

I am writing to you concerning a recent purchase of widgets. Approximately two weeks ago, on Jun 1, I ordered a total of 50 widgets for Company, Inc. via the Widgets Galore client webpage. I received an email notification two days later confirming the receipt of payment and the shipment of the widgets. According to your website, shipments should reach their destination within 3-5 business days of being sent, but I have yet to receive the widgets. Do you have any information on what may have happened to delay the shipment or where the shipment is currently?

I have worked with Widgets Galore, Inc. in the past and have the greatest confidence in your products and customer service. We need the shipment of widgets soon, however, and I hoped you might be able to provide me with an idea of when I can expect them. Thank you in advance for any help you might be able to offer.

Sincerely,

Sam Brown
Vice President of Company, Inc.
555-555-5555
s.brown@companyinc.com

Professional Business Letter Template

Professional Business Letter Template


BUSINESS LETTER

(Sender’s Details)
__________
__________
E-Mail__________

Date: __/__/____ (Date)

(Receiver’s Details)
__________
__________
E-Mail:__________

Subject: ___ (mention subject)__

Respected Sir/ Madam,

Humbly, my name is ___ (Your Name)___, ___ (Your Designation)__ of __ (Company Name)__ company.

I appreciate your time to meet with me. I have enjoyed talking with you about __(Product/ Business/ Casual, any other)__. It has been informative for me to understand your perspective and expertise in the area. I hope you have also taken our offer into account.

Again thank you so much for the meeting. It was my pleasure meeting you. ___ (Looking forward to working with you – If Applicable)__.

Regards,
__(Signature)__
__ (Name)__
business letter format example

Business Apology Letter for Miscommunication

BUSINESS LETTER

To,
___(Recipient’s Name)___
___ (Designation)__
___(Name of the company)__
___ (Address)__

Date: __/__/_______ (date)

Subject: Apology letter

Respected Sir/Madam,

I am writing this letter on the behalf of ___ (name of the company)__, I wish to convey my heartfelt apology to you and your team for the miscommunication that happened the last ___ (day)__, __/__/______ (date). After analysing this situation, our __ (department)__ is taking the necessary steps to ensure a better process for the __(project/order/contract)__.

I seek your forgiveness regarding the incident and I sincerely apologize for the inconvenience caused to your company. I promise that the issue will be resolved within __(days)__.

Please do not hesitate to contact me at __ (contact details)__ if you have any issues regarding this matter.

We appreciate your kindness and patience.

Thank you,
___ (Signature)___
___ (Name)___
___ (Designation)___

read also : 90+ Categories Of Writing Format 

Sample Letter of Intent for Business Template

BUSINESS LETTER

To,
The Manager,
___ (Name of the Company)___
___ (Address)___

Date: __/__/____ (Date)

From,
___ (Your Name/ Title)___
___ (Name of the Company)___
___ (Address)___

Respected Sir/Madam,

With due respect, I am ___ (Your Name)___, The Manager/ Owner of company ___ (Mention Company Name)___ started in ___ (Mention year)___.

I am writing this letter to bring to your notice that we are willing to have business with your company. Your company is famous for proving quality ___ (Products/ Ideas)___ with a huge reputation in the market. We are looking for business expansion, and we cannot think of a better company than yours. We are specialized in ___(Explain your business)___.

Hence, we are willing to have business with you as this would help both our companies. Looking forward to receiving a positive response from you.

Thanking you,
___ (Signature)___
___ (Name)___

Sample Business Introduction Letter Example

BUSINESS LETTER

(Sender’s address)
______________
______________
E-Mail:________

Date: __/__/____ (Date)

(Receiver’s address)
______________
______________
E-Mail:________

Subject: Introduction letter

Respected Sir/Madam,

I am __ (Name)__, ___ (Designation)___ of ___(Company Name)__. I have been working in this company for __ (Duration)__.

I would like to introduce you to our business i.e. ___ (Company Name)___. We work as ___ (Mention)__ and we deal in bulk and small orders for ___ (Mention what you deal in)___. We as a business hold an experience of __ (Number of years)__ years and have a good relationship bond with __ (Mention renowned companies)___. We believe in giving good quality products/services to our customers. ___(Mention specifications of your company)__.

We believe it would be an opportunity of honour for us to serve you. We ensure to build a good business relationship with you in the coming future. In case, any further query arises, you may contact me at __ (Contact Number)__.

Regards,
__ (Your Name)__
__ (Designation)__


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